This one is easy: Go to Outlook menu, Preferences, General and tick Hide On My Computers.This will remove it from the view. The other setting in General controls folder grouping. If you don't like to have your folders grouped together, untick Group similar folders together. Warning: When you hide the folders on your computer, you can't create Contact Groups as these are stored in the On My. This page describes a simple process to export Outlook email for import into Apple Mac Mail or Outlook for Mac. The conversion process is very simple and all it takes is a few simple steps to transfer all your messages. (We have a solution for Contact and Calendar migration as well).
Following are instructions for checking the amount of allotted storage space you have used in your Indiana University Exchangeaccount. For information about managing your Exchange storage space, see About your storage space on the Exchange server.
Microsoft Outlook for Windows
To determine your space usage in Outlook 2016, 2013, or 2010, click the File tab and, if necessary, select Info in the left column. The 'Mailbox Cleanup' section will display how much space you are using in your mailbox.
For a detailed list displaying the size of each folder in your mailbox:
- In the 'Mailbox Cleanup' section, click Cleanup Tools.
- Select Mailbox Cleanup from the drop-down list.
- Click View Mailbox Size....
- Your total usage is listed beside 'Total Size (including subfolders)', with each folder's size below the total.
Microsoft Outlook for macOS
Outlook 2016 does not show how much storage space you have left; it only shows how big your folders are. You can check your actual quota in Outlook Web App (OWA), as shown below.
To check your usage in Outlook:
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- In your mail folders list, right-click your Exchange mailbox. From the drop-down menu, choose Properties... or FolderProperties... .
- Click the Storage tab to view the size of each folder on the server.
- When you're finished, click OK.
macOS Mail
Mail does not show how much storage space you have left; it only shows how big your folders are. You can check your actual quota in Outlook Web App (OWA), as shown below.
To configure Mail to read your IU Exchange account, see Configure Mail, Calendar, and Contacts for your IU Exchange account in macOS.
![Add offline folders outlook Add offline folders outlook](/uploads/1/2/5/8/125850377/101876286.png)
Once you have Mail configured, follow these instructions to view your quota:
- If you cannot see your list of mail folders (e.g., your inbox, sent messages), go to the View menu and select ShowMailbox List or Show Mailboxes.
- In the mailbox list in the left column of the mail window,
Ctrl
-click or right-click your Inbox, and in the contextual menu that appears, select Get Account Info. - If you use Mail to access multiple accounts, make sure that your IU Exchange account is selected in the pop-up menu next to 'Account:'. Look under the Messages on Server tab for a summary of the amount of space your mail is taking up. It may take some time for the program to complete the summary.
Outlook Web App (OWA)
OWA has the same functionality across major browsers in most cases. For help using OWA, with your Inbox displayed, click ? (the question mark) at the top right.
If you are in the Premium interface for Outlook Web App (OWA):
- In the upper right of the window, select the gear icon, and then select Options.
- On the left, highlight account. You will see your mailbox's storage space under 'Mailbox Usage'.
Question: I have followed all the instructions on how to archive and save Mac Mail folders/emails and have saved one folder to my USB to test it out. When I plug the USB drive into the PC and run the software, it says it can’t find any files ending in .mbox or .mbx even though I can see folders ending with that suffix. Can you tell me what the problem is? What if my Mac Mail application does not have an option to Archive Mailbox? What should I do if my Mac OS X Mail application do not allow me to archive mailboxes?
Answer: Right click to the Mac Mail folder containing emails and use the “Export Mailbox…” option to save it into mailbox file. Do the same for other folders to archive them then use the main program guide.
Please don’t read below if the Export function is available and you may use it.
If the “Export Mailbox…” option is not available (older Mac Mail versions) you may need to find the folder containing the source mailboxes. Older Mac Mail versions store emails in *.emlx files and don’t allow to pack them into mailbox format. So you have nothing to do with email archiving option. You have to find the proper mailbox location and use the “Mailboxes” folder for the further conversion.
Note: Mac Mail may create several similar folders but the proper one is that which stores files with *.emlx extension. The message store location depending on Mac Mail application version and edition.
How to Find and Open the Folder Where Mac Mail Stores Emails
Do the following to find and open the folder where Mac OS X Mail v2, v3, v4 and above keeps your messages:
- Open a new Finder window
- Go to your home directory using the Home toolbar button or select Go | Home from the main menu
- Open the Library/Mail/Mailboxes directory
This will open up the correct directory where your Mac Mail stores emails. Usually this directory is called Mail and contains multiple sub-folders named the same way as your email accounts. POP accounts and IMAP accounts are named with prefix POP- and IMAP- respectively. Each account folder contains multiple sub-folders for your Mac Mail folders such as Inbox, Sent Items etc.
The folder called Mailboxes is the main storage for your emails. You should copy this folder including all subfolders and files inside to the Windows PC and use it as the Source Folder for the Mac Mail to Outlook Converter.
Take the following steps to open the folder where Mac OS X Mail v1 keeps your messages:
- Open Mac OS Finder application
- From the main menu select “Go” item
- Choose “Go to Folder…” menu item (You can also press Command-Shift-G).
- Type in “~/Library/Mail/V2” (for Mac OS X Mail 5-8)
or “~/Library/Mail/V3” (for Mac OS X Mail)
This indicating the location of the lication of the Mac Mail v1.0 mailbox. You have to use this folder as the source for the conversion.